Poland Updates Digital Residency Rules and Fee Structures

Poland has fully transitioned to a digital-only immigration system for all temporary and permanent residence permits. The mandate, which reached full implementation this month, requires every applicant to use the Moduł Obsługi Spraw (MOS) e-portal. Paper submissions are no longer accepted and will be rejected automatically if mailed or hand-delivered.

This shift moves the entire process behind the national e-ID gateway. To apply, you must now have a Trusted Profile (login.gov.pl) and a qualified electronic signature that meets eIDAS regulations. Standard digital signatures from services like DocuSign are not valid for these filings.

Impact on Nomads and Remote Workers

While Poland does not have a dedicated digital nomad visa, these changes affect anyone staying long-term on a National (Type D) visa or applying for residency. Government fees have increased significantly across the board.

• Standard temporary residence permits now cost PLN 400, quadruple the previous rate.
• National (Type D) visas have risen to €200.
• Schengen (Type C) visas now carry a €90 fee.
• Posted-worker permits saw the steepest hike, now costing PLN 800.

The Ministry of Interior is using these funds to implement AI-driven fraud detection and hire more case officers to manage the digital transition.

Compliance and Practical Steps

The new system links the MOS portal directly to Polish tax and social security databases. If there is a mismatch between your declared income and your actual tax filings, the system can trigger an automatic permit revocation.

If you are planning to apply, ensure you obtain a qualified electronic signature from a certified Polish provider before your current stay expires. Because the portal has faced early reports of technical glitches and time-outs, experts recommend taking screenshots of every submission step to prove you filed on time.

Stay updated on the latest nomad news to ensure your paperwork remains compliant. For a deep dive into living and working in the country, read our full Poland guide for the complete picture.