Understanding Poland's Shift to Digital Immigration
Poland is transitioning to a mandatory e-filing system for all immigration processes, introducing stricter deadlines and significantly higher penalties for non-compliance. Crucially, the update will prohibit work authorization for those on Schengen visas from other states, tourist visas, or medical visas.
Understanding Poland's Shift to Digital Immigration
Poland has transitioned to a fully digital immigration system, requiring all temporary residence permit applications to be filed through the MOS portal. As of January 1, 2026, paper submissions are no longer valid for these permits. This move aims to clear backlogs and modernize the process, though the system remains in a period of adjustment as additional permit types like the Blue Card prepare for digitization later this year.
The digital shift coincides with significantly tighter work authorization rules. Under the Act on Employment of Foreigners, Poland has banned employment for anyone holding a Schengen visa from another state, a tourist visa, or a medical visa. If you are in Poland on a non-work visa, you cannot legally pick up local employment or side gigs without first securing a national visa or a residence permit that specifically allows work.
Who is affected
These changes impact digital nomads, expats, and employers alike. Remote workers who previously relied on the flexibility of a Schengen visa to perform short-term local tasks are now excluded from the labor market. Students are also capped at 20 hours of work per week unless they hold a separate permit. Employers face much higher stakes, with potential fines reaching PLN 50,000 for illegal hiring practices and a new requirement to store all employee documentation for at least two years after a contract ends.
What you need to do
To stay compliant, you must use a Qualified Electronic Signature or a Trusted Profile to submit applications via the nomad news portal. Ensure you have full digital scans of your passport and all supporting documents ready for upload.
Keep these costs and requirements in mind:
- Standard work permit fees have risen to PLN 400, while national visas now cost EUR 200.
- All work contracts must be uploaded to the government system before you start your job.
- If your contract is not in Polish, you must provide a sworn translation.
- Employers must report any changes to your employment status within 7 to 15 days.
Read our full Poland guide for the complete picture.